At Jax Mini Sessions Studio, we welcome creativity and love seeing the beautiful sets our photographers create. To keep the studio safe, functional, and protected for everyone, we have the following policies regarding large props, freestanding installations, floral setups, specialty lighting, and external vendors:

What You May Bring Without Approval
These items are considered low-risk and allowed for all rentals. Standard photography equipment does not require approval or insurance. This includes:
✅ Cameras, lenses, flashes
✅ Small light stands
✅ Tripods
✅ Reflectors
✅ Small personal props

What Requires Studio Approval
For safety and space considerations, you must receive written approval before bringing any of the following. 
⚠️ Large props or furniture pieces
⚠️ Floral installations (real or faux)
⚠️ Balloon arches or backdrops
⚠️ Freestanding walls or structures
⚠️ Oversized lighting equipment (C-stands, booms, modifiers over 4 ft.)
⚠️ Any item that must be assembled, secured, or weighted
⚠️ Any vendor who will be working onsite (HMUA, florists, set designers, decorators, etc.)
⚠️ Approval must be requested at least 48 hours before your rental.

Insurance Requirements for Installations
If you or a third-party vendor plan to bring large props, set pieces, installations, or specialty equipment into the studio, a Certificate of Liability Insurance (COI) is required.

The COI must include:
The COI must be submitted at least 24 hours before entering the studio with any installation or large equipment. This requirement protects you, your clients, your vendors, and the studio.
→ $1,000,000 General Liability coverage
→ Jax Mini Sessions Studio LLC listed as Additional Insured
→ Coverage valid for the date(s) of your rental

Why These Policies Matter
We appreciate your cooperation in helping maintain a clean, safe, and professional environment for all creatives. Our studio experiences high foot traffic and fast turnover between bookings. To ensure a safe, seamless experience for every renter:

• We must verify that large items can be safely used in the space
• We must prevent damage to the studio floors, walls, sets, and equipment
• We must avoid safety hazards with heavy or unstable structures
• We must ensure proper insurance coverage for all parties

Failure to Comply
If approval or required insurance is not provided:
❌ Large props or installations may be denied entry
❌ The studio may require their immediate removal
❌ Refunds will not be issued for non-compliance

We always recommend reaching out if you have questions — we're here to help you plan a successful session.